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How the Sonstrust Manages Data

May 25, 2018

gdpr

THE Sonstrust is committed to maintaining the trust and confidence of our members, associates and visitors to our website and social media. We want you to know what data we hold and why, how we use it, the limited conditions we might disclose it to others, how we keep it secure and how we will always make sure that you are in control of your personal information.

This PRIVACY AND DATA PROTECTION POLICY is a key part of our compliance pathway in relation to the General Data Protection Regulation (GDPR), which comes into force on 25th May 2018. We will also be relaying this information in our mailings, and on social media as well as on our website.

Website and social media data

Our website and social media is managed exclusively by the Trust, a registered industrial and provident society. We also maintain the official site for Dumbarton under delegated powers accountable to the Club Board and in agreement with the Trust board. Dumbarton FC is adopting a parallel and integrated privacy and data protection policy to the Sons.

Like others, our website uses ‘cookies’. These are small text files which are stored on your computer. They are designed to hold a modest amount of data specific to a particular client and website, and can be accessed either by the web server or the client computer. This allows the server to deliver a page tailored to a particular user, or the page itself can contain some script which is aware of the data in the cookie and so is able to carry information from one visit to the website (or related site) to the next.

Cookies can only be used to store information that the user has volunteered or that the web server already has. We do not allow third parties discreet access to personal data through our website, and our social media accounts (on Twitter and Facebook) only hold information that you choose to release in using them. We do not ‘farm’ such data, nor do we allow third parties discreet access to these sites.

Our web and social media sites may contain links to third-party owned and/or operated websites. We are not responsible for the privacy practices or the content of such third-party websites. These third-party websites have separate privacy practices; we have no responsibility or liability relating to such practices; and such practices govern your use of these websites. If this site includes any mapping features, those mapping features are powered by Google Inc. and governed by Google’s privacy policy: http://www.google.com/privacy.html, as amended from time to time.

Analytics

When someone visits one of our sites we may use a third party service, Google Analytics, to collect standard Internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way that does not identify anyone personally. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Mailing Lists

As part of our communication with members, we collect a limited amount of personal information. We use that information to tell you about service-related issues (such as ticket prices, events or special offers); to contact you if we need to obtain or provide additional information; to send reminders where appropriate; to check our records are correct; to check periodically that you are satisfied; or to assist in emergency circumstances. We do not rent or trade email lists with other organisations and businesses. Details held for mailing purposes are on an ‘opt in’ basis and are held only for the legitimate interests of business as the Sonstrust in accordance with the General Data Protection Regulation (GDPR).

We use a third-party provider, MailChimp, to deliver newsletters. We may gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s own privacy notices. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our Data Protection Officer at the Sonstrust.

Third Parties

We may share anonymised personal information with other organisations who can use this to analyse our development programmes, promotions and self-generated funding. If we do this we will update this policy to indicate how, why and under what further restrictions.

Access to Information

If you need to view, amend, or delete any personal information that we hold about you, please email your request to secy@sonstrust.net, marked for the attention of the Data Protection Officer.

Changes to this Privacy Notice and our Data Protection Policy

We welcome comments, questions, feedback or suggestions on our Data Protection and Privacy policies. This Privacy Notice will be updated regularly as necessary and reviewed annually by the Board of Sons Supporters Society. We will also use it to review other relevant Trust policies.

The Sonstrust will continue to take all reasonable steps to comply with GDPR and all other applicable legislation in this area. We do this not simply as a matter of legal requirement but to demonstrate our willing commitment to all involved with the, Trust, the Club and the local and football community it serves.

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